How Fast Estimate Maker protects your privacy and your customers' data
We do not store your customer's email threads. Period.
Your customers' private conversations stay private. We process emails in real-time, extract only the information you need for estimates, and immediately delete the original content. No storage. No cache. No third-party access.
The email arrives at your unique Fast Estimate Maker forwarding address.
Our AI extracts only the necessary information: client name, contact details, and line items for your estimate.
The original email is deleted within milliseconds. It never touches a database or long-term storage.
We use only the extracted data (stored temporarily in memory) to generate your branded estimate.
The estimate appears in your dashboard. You review, edit if needed, and click send.
Only the final estimate PDF and message are sent to our delivery partner. Never the original customer email.
Business name, logo, contact details, and branding preferences. You control this in Settings.
Timestamps, recipient emails, and delivery status. Auto-deleted after 30 days.
The full text, attachments, or conversation threads from your customer emails are never stored.
We don't cache or store the content of emails—only the extracted structured data you approve.
Files, images, or documents attached to customer emails are not stored by us.
We disable all email open and click tracking. Your customers' behavior is not monitored.
We use Mailgun only to deliver your outgoing estimates. Here's what they see:
We use Azure OpenAI to extract information from forwarded emails. According to Microsoft's data handling:
You have full control over your data:
Cancel anytime. All your data (business info) is permanently deleted within 30 days.
If you have any questions about how we handle your data, please contact us at:
Last updated: November 16, 2025